excel crashes when changing pivot table data source

It worked for me since I've been experiencing this problem consistently for last year on some very big spreadsheets. The key here is that your pivot table only refers to the table name without the file name. data, review the query in Microsoft Query to make sure it is retrieving the data you want. When extending to include. Excel would crash when assigning the new source. Make sure you can still connect to When you create a pivot table in your workbook, the source data records are saved in a special memory area – a pivot cache. Jul 7, 2017 at 17:54 UTC. If anything is unclear or if there is anything The solution for me was to create a new file, copy the raw data without format, just the values and start from scratch. Hi, I had a similar problem when trying to add a few more columns to my pivot table data source. If data inside the pivot table is outdated, then the pivot table can be false and misleading. I have the same issue. How To Group Pivot Table Dates. This person is a verified professional. Which of the following retains the information it's storing when the system power is turned off? On the Ribbon, under the PivotTable Tools tab, click the Analyze tab (in Excel 2010, click the Options tab). 2nd column. Using this Master table, have created a Pivot tables where i create new views about the data like Cost per Category . we have a user here that's having issues with a pretty small Excel file when adding something as simple as two new columns and hitting the refresh button. But data changes often, which means you also need to be able to update your pivot tables to reflect the new or changed data. The answer is “Yes”. Steps. OLAP Cube Wizard, open the .oqy file in Microsoft Query and check the contents of the cube to make sure it contains the data you want. Make sure it is "#All" and not a range of cells. data, changes may have been made to the data available in the cube on the server. a fix yet? I have calculated fields in my pivot table. Updating the Excel Pivot Table from the source data is an important task. LinkBack. Click Yes to the Excel prompt message shown below: eNMok Here are changes that you can make to existing data sources: Sometimes the files got corrupted and they tend to create weird data, I remember having a file that was a Users database with several Pivot tables and once it got corrupted it just start crashing (We used everything on a shared drive we were are not allowed to have local files). Thank you very much for posting this! each time i change the Master Table, I need to manually right click and refresh the Pivot table so that the corresponding tables have accurate data (Not an external source). I noticed that it did not crash when extending the data source to include the 1st new column (but omitting the 2nd column). Unfortunatley none of these worked. You can create a pivot table with multiple data sources in excel with 3 options: Pivot Table Wizard. to enable IT peers to see that you are a professional. Problem Statement. I have researched like mad about this, and I'm worried there isn't an answer. on Instead of using a static range as the pivot table’s data source, a better solution is to create a dynamic range, based on a named Excel table. PCs I wouldn't expect this to be a problem. - in the file with the pivot table(s), add a new tab and insert a brand new pivot table with the now bigger data source. Click the button beside the Table/Range bar and select cells B2:D14 to expand the data selection. Check that the query is selecting the right data     For reports based on external Our code for dynamically changing source data and refreshing pivot table will go in this block of code. Creating automated updates might be a way to ensure your Excel file is updated on a periodic basis. Any idea how to do this? Please take your time to try the suggestions and let me know the results at your earliest convenience. Below are some examples of changing the data source. I was going to recommend copying the data to a new file as well. When he tries to add additional Source Data, Excel crashes with no warning messages. The data source is on a separate spreadsheet. HOW TO: We have even tried re-installing Excel. Because the table range . When I change "Change Data Source" for one pivot, all the pivots update. I can do for you, please feel free to let me know. We can change the data source to expand the data range. To continue this discussion, please You will see a blank sub written on the code area name worksheet_deativate. Find the Source Data. Any suggestions would be really appreciated. MS-Query; Power Pivot; Pivot Table Wizard. this also looks to be happening to only this file, as others also located on the network drive work normally. Otherwise try from a different file share just for grins as well. Connect to your data source. by - then go back to one of the older pivot tables and change the data source again - voila, this time it will not crash on you. I was able to work around the issue by shortening the name of the If using a different data source in Tableau Desktop, you can use custom SQL to pivot. This topic has been locked by an administrator and is no longer open for commenting. Source data for the pivot table is on another worksheet within the same workbook. However, if the source data has been changed substantially—such as having more or fewer columns, consider creating a new PivotTable. If your pivot table and source data are on the same sheet then you will need to add code to disable events. The data range will look like "Table_Query_from_dbname[#All]". OLAP Cube Wizard, open the .oqy file in Microsoft Query and check the contents of the cube to make sure it contains the data you want. Check the availability of the source database     Make sure you can still connect to Drag the table that you want to pivot to the Flow pane. Any help would be appreciated. the problem seems to be that this file is located on a networked drive and being accessed from that location. If you can update source, please repair Office for specific user. Hopefully this question is clear enough that someone can help. data, review the query in Microsoft Query to make sure it is retrieving the data you want. Also, you can try to use another computer test this issue. It has the following format “Day-Month” or “d-mmm”.If we try to change the number format of the Day/Date field it does not work Change Data Source One Pivot Table. Refresh PivotTable data you can refer to this link. Now I can extend to include both of the new columns without crashing. we have just rolled out Office 2010, although it is still running in compatibility mode. LinkBack URL; About LinkBacks; Thread Tools. Have a Master table where Cost per Month Per Item is added. The data source is a table if that helps with anything. "data". When you create a new Pivot Table, Excel either uses the source data you selected or automatically selects the data for you. Excel 2010 Updating Source data in a Pivot Table crashing Excel, Office 2010 - Planning, Deployment, and Compatibility, Check that the query is selecting the right data. After that, we will assign Date and Products to the Rows label as well as the Sales to the Values section; Figure 3 – Pivot Table Fields. Check for changes to the source database     If the report is based on OLAP source --------------------------------------------------------------------------------. It has worked in the past. The above workaround did not work for me. Then, when you close the file, Excel can save the source data in this pivot cache, or clear that memory. First make sure you have run all the office updates and possibly windows updates. When you can update a Pivot Tables with Excel VBA, you can be sure your data is up to date. I ran into this today (Excel 2010): I added 2 columns to my source worksheet, but Excel 2010 would crash when I modified my pivot table's data source settings to include those 2 new columns. Figure 7. Go on to Choose fields to add to report and that is it. Changing the source of a pivot table can be confusing, because the source material is typically on a separate sheet, but it is possible to change the source data without losing the formatting of your table. Excel Report as Excel Pivot Table as data source; Results 1 to 2 of 2 Excel Report as Excel Pivot Table as data source. Show Printable Version; Subscribe to this Thread… Rate This Thread. Change Pivot Table Data Source Worksheet. Thank you for using Follow these steps, to find the source data for a pivot table: Select any cell in the pivot table. 2. In the Data group, click the top section of the Change Data Source command. Any blank "data" on cells that could be messing with the update of the Pivot table? Click on any Cell in the Pivot Table and this will … For reports based on external Current Rating ‎ Excellent ‎ Good ‎ Average ‎ Bad ‎ Terrible 08-26-2014, 09:21 AM #1. subrahmanyam85. - then go back to one of the older pivot tables and change the data source again - voila, this time it will not crash on you. - In the data source, add your columns. You can use either the desktop icon, the Programs listed in the Start menu or the Quick Launch taskbar, depending on your desktop arrangement. Ask Question Asked 7 years, 7 months ago. Can we simply create a pivot table from multiple sheets (data sources)? Is this happening straight away? For example, you can expand the source data to include more rows of data. However, if the source data has been changed substantially—such as having more or fewer columns, consider creating a new PivotTable. 2. Lastly, we will create our pivot table by selecting Insert, then Pivot Table. But now I am trying the same thing and when I change data source and hit OK excel crashes completely. group a Date field in a pivot table using the Group feature, the number formatting for the Day field is fixed. In my case, the issue seems related to the length of my column Active 7 years, 7 months ago. Refreshing Pivot Table. You can change the data source of a PivotTable to a different Excel table or a cell range, or change to a different external data source. Check the cube or cube file     If the report is based on a cube created by the Dynamic Source — Excel Table. If using this option, skip to step 7. anyone have an explanation? Changing the data source for our pivot table. Create a PivotTable (pivot table) by connecting to an external data source like an Access or SQL Server data base or an Online Analytical Processing (OLAP) cube file. Check the availability of the source database. As of now pivot table has been created for the range of cells from A1 to D11, so anything happens in this range will be reflected in the pivot table … Literally all my user is doing is selecting a few extra rows to be added to the Pivot, and it crashes Excel. Launch Microsoft Excel. Excel would crash when assigning the new source. You should definitively try that. names in the source data. the external database and view data. #1 – Change Data Source of Pivot Table. Any blank "data" on cells that could be messing with the update of the Pivot table? Viewed 7k times 1. Figure 4 – Setting up the Pivot table. Hi William. Is there a way that I can run a macro so that it will change the data source for the pivot table in Sheet2 to run off of the data in Sheet2. The reason I don't want to manually adjust the source data is that I will have many tabs and hoping there was a macro that I could run on each tab to change the data source. I'm just adding two more columns to the pivot table data source, but excel crashes when I do this. You can change the data source of a PivotTable to a different Excel table or a cell range, or change to a different external data source. Excel 2010: How to change pivot table source data without disconnecting slicers? This is easiest along the three. How to Change Data Source in Excel Pivot table? ask a new question. Microsoft Office for IT Professionals Forums. I am using Excel 2010 and I'm hoping when I upgrade to 2013 this problem will go away. Click any value in the pivot table, then click Change Data Source under the Options tab. Click on the left drop down menu and select the worksheet. - in the file with the pivot table(s), add a new tab and insert a brand new pivot table with the now bigger data source. experiencing the same thing here.... unfortunately no... the only way was to re-create the document. best at all Davide . Here is the code to prevent that. One of my users has a huge spreadsheet from which he runs Pivot Tables. Please remember to mark the replies as answers if they help and unmark them if they provide no help. If the report is based on a cube created by the 2. Go to your source tab/table, click on design in table tools and give it a unique table name in the top left corner above resize table, e.g. the external database and view data. I just did an Office 2011 this morning, and now Excel crashes every time I refresh one or more pivot tables. You can read about all worksheet … Do one of the following: Tableau Prep Builder Version 2019.4.2 and later and on the web: In the Profile pane, select the fields that you want to pivot, then right-click or Ctrl-click (MacOS) and select Pivot Columns to Rows from the menu. Click on OK to save the changes. Excel crashes when a pivot table is refreshed I'm running Excel 14.3.0 on a MacBook Pro running OS X 10.8.2. 1. If the Source Data for Pivot Table has arrived in a new worksheet, you can follow the steps below to change Pivot Table Data Source. The problem with this fix is that ALL calculated fields in the pivot then disappear. If you want to change the data source for a single Excel Pivot Table, you can use a command on the Ribbon. 64bit is better with Excel. The refresh puts the event in a recursive loop, and can end up crashing Excel. Sometimes the files got corrupted and they tend to create weird data, I remember having a file that was a Users database with several Pivot tables and once it got corrupted it just start crashing (We used everything on a shared drive we were are not allowed to have local files). if copied to a local drive and the same steps are performed, it saves fine. I have a spreadsheet with 10 pivot tables on it. Follow these steps, to change the data source for a single pivot table. No pivot option: Pivot appears when you select two or more columns in a single Microsoft Excel, text file, Google Sheets, and .pdf data source. Excel tutorial on how to update pivot table when source data changes in Excel. I resorted to eliminating unnecessary columns to maintain the same number of columns in the source data. data, changes may have been made to the data available in the cube on the server. It is a HUGE spreadsheet, but on hig-spec This code will run whenever you will switch from the data sheet to any other sheet. This lesson shows you how to refresh existing data, and add new data to an existing Excel pivot table. Any rows and columns outside of the data should be deleted... Then save then refresh and see how that goes... Hi @op did you resolve this issue? Refresh PivotTable data you can refer to this link, http://office.microsoft.com/en-us/excel-help/refresh-pivottable-data-HA101906071.aspx. I found this method works: - In the data source, add your columns. No problems now. I've done some searching and haven't been able to find out why this could be happening other than avoid network drives in general. I have two workbooks that work together - Charts.xlsm and Data.xlsm. Hi, I had a similar problem when trying to add a few more columns to my pivot table data source. However, this is not truly a solution to the problem. We can group our pivot table date … If you want to change data source for all pivot tables in a workbook, you can use a macro, instead of making the changes manually. I found this method works: Thank you for the suggestions. N. NARAYANK991 Excel Ninja. Could be some sort of file corruption. - in the file with the pivot table(s), add a new tab and insert a brand new pivot table with the now bigger data source. Keep reading, to see how you can change this setting, and learn the advantages and disadvantages of either choice. may not be fixed and will vary depending on the number of rows returned by the query. In Sheet2 of the same excel file, insert a pivot table with the table data in Sheet1 as the source. I have no idea how/why this works, but I am not able to do this again for any other spreadsheet. It is definitely possible. From the left drop down menu, select deactivate. Not sure why the error shows up but this strange method worked many times. Excel 2016 crashing on refresh of pivot table data, Office 2016 Pro Plus cant connect to Exchange 2013, Excel formula not working after upgrading to 64-bit. No, the Problem still remains in Excel 2013. When I get new data, I usually change data source and refresh the pivots. It's great to have a workaround that's easy though. 1. To change any source data that you associate with a workbook, use the tools in Power Pivot to edit connection information, or update the definition of the tables and columns used in your Power Pivot data. 1. What version of Office are you on, 32bit or 64bit? Does MS have Then click into your pivot table-analyze-change data source and type in the name you just gave to that table, in our case "data" and confirm. I found this method works: - In the data source, add your columns. For example, you can expand the source data to include more rows of data. The dynamic range will change size automatically, if data is added or removed. Any tips or suggestion? Nov 4, 2013 #2 Hi Dave , Is the new column being added in between or at the end of the source data … But maybe the really smart people on this site can help. Pivot Table Memory Issue - Excel crashes Excel crashes when a refresh is performed just after a adding new column to the initial data source. I've had issues with Excel spreadsheets with data refreshes on a network share because of it losing control of the spreadsheet/data link. If the report is based on OLAP source Verify your account Hi, I have some pivots set up in a worksheet that are pulling data from a sheet in the same workbook. Also, you can still connect to the external database and view data workaround! Tables on it ask question Asked 7 years, 7 months ago the external and... Refresh PivotTable data you want to change the data group, click the Analyze (... To recommend copying the data sheet to any other sheet a new.! Drop down menu, select deactivate runs pivot tables on it steps are performed, it fine. You create a pivot tables bar and select cells B2: D14 to expand the source and! Happening to only this file, as others also located on a share! Group a Date field in a recursive loop, and add new data Excel... See a blank sub written on the code area name worksheet_deativate been changed substantially—such having! Been experiencing this problem consistently for last year on some very big spreadsheets year on very... Is still running in compatibility mode otherwise try from a different data source for a single table! Information it 's storing when the system power is turned off query in Microsoft query to make you. Re-Create the document unmark them if they provide no help sources ) really! By shortening the name of the change data source '' for one pivot, and end! Fields to add to report and that is it create new views about the data group, the... Account to enable it peers to see that you are a professional this link I found this works. Spreadsheet, but on hig-spec PCs I would n't expect this to that. - in the source data to a new PivotTable source to expand the source data you or. Was able to do this Office for specific user will look like `` Table_Query_from_dbname [ all! To have a Master table where Cost per Month per Item is.! Data like Cost per Month per Item is added `` change data source a... Columns in the pivot table consistently for last year on some very big.. Clear enough that someone can help is turned off they provide no help the of! Same workbook is a huge spreadsheet from which he runs pivot tables on it close the,... Add new data, review the query open for commenting for example you. Just adding two more columns to the Flow pane this Thread… Rate this Thread select deactivate your to... A periodic basis I 'm hoping when I change `` change data source Excel crashes completely will run you. Works, but on hig-spec PCs I would n't expect this to be added to Excel! Using the group feature, the problem are a professional selects the data range can we simply create pivot. We can change the data source to expand the source database make sure is! The change data source in Tableau Desktop, you can update source, but I not. A solution to the Excel pivot table only refers to the Excel prompt message shown below 1... Of the 2nd column one of my users has a huge spreadsheet, but am. Availability of the spreadsheet/data link drive and being accessed from that location then pivot and. Any other spreadsheet all '' and not a range of cells with this fix is that all calculated in. To maintain the same number of rows returned by the query our code for dynamically changing source has... Any blank `` data '' on cells that could be messing with the update of the pivot, all pivots., you can update source, add your columns user is doing is selecting a few more to..., you can update a pivot table hopefully this question is clear that. Seems to be added to the Flow pane one of my users has a huge spreadsheet from which runs... Or fewer columns, consider creating a new file as well any Cell in pivot. Will need to add a few extra rows to be added to the table. If copied to a new PivotTable Master table, then the pivot?... Tableau Desktop, you can expand the source data to a new question adding two columns... Save the source data ‎ excel crashes when changing pivot table data source ‎ Bad ‎ Terrible 08-26-2014, 09:21 am # 1... That could be messing with the update of the new columns without crashing sheet the! Be that this file is updated on a networked drive and the same steps are performed, saves. Is n't an answer Office updates and possibly windows updates are you,... Code to disable events pivot, all the pivots last year on some very spreadsheets. The Table/Range bar and select cells B2: D14 to expand the data source to expand data! Do for you, please feel free to let me know the results at your convenience! Refer to this link follow these steps, to change the data group click! Topic has been locked by an administrator and is no longer open for commenting I am using Excel 2010 I. Bar and select the worksheet is fixed review the query in Microsoft query to make sure you can connect. If using a different data source of pivot table, have created a pivot tables where I create views! Data like Cost per Category Yes to the length of my users has a huge spreadsheet from which runs... If copied to a new question 's great to have a Master table where Cost per Month per Item added! Have two workbooks that work together - Charts.xlsm and Data.xlsm to Find the source data to an existing pivot... Block of code below are some examples of changing the data range will look like `` [. Method works: - in the pivot table, you can use custom SQL to pivot to the name... Clear enough that someone can help the file, as others also located the. That location case, the problem with this fix is that your pivot table sheet to any other spreadsheet use. Sure you can use a command on the same thing and when I upgrade to 2013 this problem will away! In the data source for a pivot table from multiple sheets ( data sources in Excel table... You create a new pivot table this pivot cache, or clear that memory command the! Bar and select cells B2: D14 to expand the data source of pivot table can be and! Then you will see a blank sub written on the number of columns in the pivot table data.... I have some pivots set up in a recursive loop, and now Excel crashes when I get new,! That you want to change the data source in Excel pivot table is outdated, pivot... On a network share because of it losing control of the source data is up Date... This site can help rows returned by the query in Microsoft query to make sure you have run the. Problem when trying to add to report and that is it this problem will go.! If that helps with anything then disappear a table if that helps with anything looks to happening... Crashing Excel different data excel crashes when changing pivot table data source, add your columns the source database make sure you can expand the selection... Important task the same number of rows returned by the query in Microsoft query to sure! The problem with this fix is that your pivot table from that location also to. Pulling data from a different file share just for grins as well want to pivot same... Change this setting, and now Excel crashes when I get new data to local! Have just rolled out Office 2010, click the Options tab ): in... No longer open for commenting change this setting, and now Excel crashes.... The suggestions and let me know the results at your earliest convenience you, please repair Office specific... System power is turned off new views about the data group, click the Options )...

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